NAVIGATION MENU

0- OVERVIEW

1- PREPARING FILES

2- UPLOADING FILES

3- PROCESSING FILES

 

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3- PROCESSING YOUR FILES

 

Once we have received your email we will create a new sub-folder in the 3. PROCESSING (DON’T UPLOAD HERE) folder to process those images. We will select those which we feel are in-demand and saleable to our clients.

 

We will move the images you have uploaded into this new sub-folder.

 

Then we will select the ones we wish to accept, and move those not selected to the 4. IMAGES NOT SELECTED folder.

 

 
 

1- CAPTIONS AND OTHER METADATA

 

We will email you asking you to log back in to provide the following metadata for each image.  Login to https://oneshot.bs.picturemaxx.com


1- Click on the 3.PROCESSING (DON’T UPLOAD HERE) folder and then click on the relevant sub-folder (we will tell you what this is in the email we send)

 

2- Double click on the first image to open it up in an editing window.

 

3- Please enter the following details.

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 Model Release     xxxxxx If there is a signed model release that was uploaded with the images, change this field to ‘Released’.

> If you do not have a signed model release do not change this field.

 

 
 Model Name(s)  

Enter the full name(s) of the model(s) here – these should correspond to the filenames of the model releases you uploaded.
Format: First Name Last Name
Property Release 
  If there is a signed property release that was uploaded with the images, change this field to ‘Released’.

> If you do not have a signed model release do not change this field
Property Name(s)  

Enter the name(s) of the property(ies) here – this should correspond to the filename of the property releases you uploaded.
Format: First Name Last Name
Caption 
 

A short, meaningful sentence that summarises what is in the image (see below "2- HOW TO WRITE A GOOD CAPTION").

 

 
Digital Creation Date  

DO NOT EDIT
Date Taken  

If the digital creation date is blank or for any reason not the date the image was taken, please enter the date the image as taken (MMM-Year) e.g. APR-2016
Restrictions  
 

Enter any restrictions you’d like to be placed upon the image. e.g. Not available for postcard use.

If you have a generic restriction already agreed with us this will be automatically applied to each image. Please note that if your restriction is too restrictive we may choose not to accept the image.
Internal Notes
 

Enter anything else about the image you want us to know. Such as previous commercial use, particular significance of image/subject/location, any keywords here that we can’t tell from just looking at the photo.

 

This information does not display on the site but is used by Keywording staff when processing your images.
Location  

 Enter the location the image was taken. Please be as specific as possible.

 

 
Country 
 

 Enter the country the image was taken (default = New Zealand).

 

 



4- Navigate between records using either the <<  or >> buttons or the ‘Save and next’ button

 

5- When you have finished email us with the words ‘Captions complete’ in the Subject line. Do not do anything else till you have heard back from us.
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2- HOW TO WRITE A GOOD CAPTION

 

We require a detailed caption for each image selected. A good caption should answer the questions: “who? what? where? when?”.

E.g.     “Sisters (8 and 5 yrs) playing together at Coopers Beach, Northland”
           “Farmland looking north towards Coromandel township"



GUIDELINES


AGE AND AGE GROUP:
Please use the following formats:
    “Boy (8 yrs)"
    “Man (50’s)”
    Toddler, teenager, retired etc.



RELATIONSHIPS
The relationships of people in the photo.

   "Couple (20 and 24 yrs)"
   "Sisters (8 and 5 yrs)”,
   "Grandmother (60 yrs) playing with grandson (2yrs)"



CULTURAL IDENTITY:
Please add your subject’s cultural identity if known as clients search on these terms
E.g.     Maori, Japanese, Samoan.

Note: only use the term ‘kiwi’ in its real sense - e.g. for the actual bird itself or for the kiwi icon. Don’t use it for example in “Kiwi family swimming at the beach”


LOCATION:
Please check the spelling of terms / locations if you are unsure.
There is no need to add “North / South Island”, “New Zealand”. These are covered by us.
If the image is a generic one (e.g. close up of sand) or a studio shot, there is no need to provide a location, unless you consider it important.


TIME AND SEASON:
Give the time of day if relevant
e.g.     sunset, dawn, sunrise


ACTION:
Use “–ing” words rather than “–s” words - e.g. “Girl playing in sandpit” not “Girl plays in sandpit”

Use technical terms if known – e.g. drenching (farm activity), karabiner (close up of climbing gear)

Add any non-obvious concepts - e.g. depression, conflict, confrontation, negotiation, exhaustion, and any nonobvious activities - e.g. whitebaiting, homework, etc.



ANIMALS:
Use specific breeds of animals if known – e.g. Friesian, Hereford, Jersey - or types of crops - e.g. wheat, rye, barley



SCIENTIFIC NAME:
For flora, fauna, sciences, etc., if you can, enter a scientific/latin name (optional).
This allows you to enter the scientific name for those who need it, without cluttering up the caption. e.g. “Zosterops lateralis lateralis”



ADDITIONAL WRITING TIPS:

- Minimise the use of ‘filler’ words such as “a”, “and” and “the”.

- Minimise the use of capital letters within the caption – don’t capitalise ordinary descriptive words.
E.g.     “Farmer milking Jersey Cow on Dairy Farm in the Waikato”

- Do not use full-stops at the end of the caption.



USEFUL TIP FROM A GEEK:

If you are using lightroom and if there is a caption embedded in the IPTC data of the image, this will be extracted and automatically imported in the submission platform when you upload your images. You will have the opportunity to edit this caption at the captioning stage.